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Posts Tagged ‘personal device’


7 Ways to Keep Work Secure on Employee Personal Devices

Monday, May 14th, 2018

Technology improvements have made it easy for employees to get work done on their personal devices from anywhere. However, that freedom comes with additional security risks and requires extra diligence to keep data secure. Safeguarding information is a combined process of utilizing technology and educating staff. The following considerations will help your business keep work secure on employee personal devices.

1. Always Update/Patch Software

Hackers invest time trying to find new ways to bypass security or take advantage of personal apathy and laziness.

According to PC World, failing to install the latest patches and updates for software is the top security risk for both business and private use.

Hackers can look for known exploits that the software creator closed and use them against people who haven’t updated the software to close that security hole. Unlike with business-owned devices, your business really can’t force employees to install software that will prompt updates, so it becomes a matter of training.

2. Use Cloud Apps

Cloud applications for both computers and mobile devices offer some excellent security benefits for your business, especially when your employees access them on personal devices. Cloud apps shift much of the data security burden to the server side, which alleviates many of the security problems that could come from traditional apps run on employee devices. Cloud email is an excellent example of this because the server can handle scans for phishing, malware and other malicious attacks before the content ever makes it to the employee device. Cloud apps generally run the most current software versions, so your business won’t have to worry about employees running updates.

3. Encourage Strong Antivirus and Anti-Malware Practices on All Devices

While employees don’t need to use the same security software your business runs on their personal devices, they do still need quality security software. There are many free and low-cost security programs for personal users that provide excellent protection. Your IT staff can help make recommendations for employees on personal devices.

4. Train to Avoid Phishing Scams

While security software and cloud apps do a great job of catching phishing scams, some still might slip through. That’s why it’s important to train your employees in how to identify and avoid phishing scams.

5. Use Strong Passwords, Password Managers and 2-Step Verification

Employees should also keep their accounts secure by using sophisticated access credentials. This means using 2-step verification for all accounts and programs when possible and using password managers to protect their credentials. Employees should be trained in creating strong passwords in the event that more advanced security techniques don’t work.

6. Practice Public Wi-Fi Safety

In general, employees should avoid using public Wi-Fi when working with confidential information. If employees are going to do work on Wi-Fi outside of the home or workplace, they need to be trained in identifying fake access points and how to tell if a library, restaurant or other business’s network is secure.

7. Consider Using Remote Wipe or Lock Software

As a final effort, your business should encourage employees to install software that allows them to remote wipe or lock mobile devices and laptops they are going to use for work purposes. That way if someone steals that device, the damage will be limited to the financial loss of the hardware and not related to a data security breach.

The IT consulting experts at MPA Networks can help your business implement both software and training practices to help keep your data safe when employees use their personal devices for work. You can read our previous blog on tips for managing remote employees for even more information on keeping data safe. Contact us today to learn more.

5 Specific IT Considerations for Remote Employees

Monday, February 5th, 2018

Businesses have a lot to gain by hiring remote employees, including the ability to recruit from a larger talent pool and the potential for less expensive workplace accommodations. However, remote employees introduce new challenges in IT security because of the lack of IT centralized IT management. While the majority of security best practices and techniques still apply, your business and its remote employees will need to take a more hands-on approach to properly protect devices and information. Remote workers introduce the following unique IT security challenges:

1. Increased Importance of Human-Based Security Policies

Remote workers need to be more self-directed when it comes to IT security, as there’s no physically centralized IT staff or infrastructure to reinforce safe practices. A business with remote employees should establish a well-developed set of strict security guidelines to protect both devices and online information.

2. Reduced Reliance on Centralized IT to Secure Devices

Any device used for company work needs to be secured with strong passwords, updated operating system software, current antivirus software and regular malware scans. All applications need to be patched to the most recent versions, too.

Hackers take advantage of weak security practices and known vulnerabilities that were patched by attacking unpatched software installations.

Employees will need to make sure all devices they use for work are properly updated and secured.

3. Potential Threats From Personal Devices

Just as with in-office staff, remote employees often use many different devices to do their jobs. They don’t use only the company-provided laptop; they may also use personal smartphones, tablets and computers. While remote IT services can access and update company-owned devices, ensuring personal devices are secured entirely falls on the remote employees.

4. A Lack of Office Network Security

Remote employees do not have the benefit of office network security. Instead, they are likely spending most of their time working on a personal network from their homes. This means employees need to configure their own secure Wi-Fi connection with a strong password and keep both their router and modem updated with the latest firmware. Additionally, remote employees need to change the default password on all networked devices, including the router and IoT devices.

5. Protecting Online Information

While office-based employees transfer a great deal of data over the internet, remote employees do almost all of their work online. If possible, your company can protect this data by configuring a VPN for remote employee use. Businesses should use cloud applications, such as Google’s office suite, whenever possible. These programs are automatically updated and won’t introduce legacy security issues with information exchanged online. Additionally, remote employees are likely to store and share most of their work over cloud-hosted platforms, so your company will also need to consider the security of those platforms.

If your business is considering the addition of remote employees or you want to make existing remote work more secure, the experts at MPA Networks can help. Through IT managed services and desktop management, we can provide your remote employees with security closer to what they’d expect from an office setting. Contact us today to learn more.