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Posts Tagged ‘Disaster recovery’


Network-Attached Storage: Data Backup and Transfer Options for Small Businesses

Thursday, March 9th, 2017

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Network-Attached Storage (NAS) servers are a great asset for small businesses managing data. For the uninitiated, NAS is essentially a streamlined server designed specifically for sharing files between devices.

Because of their simplified nature, NAS devices are typically easier to use and substantially more cost-effective than full-fledged servers.

While most NAS solutions are space-efficient standalone server boxes, some higher-end routers can also be used as NAS devices by attaching an external hard drive. If your office is looking to increase productivity and improve disaster recovery, NAS may be worth its weight in gold.

Easy-to-Use Data Storage

NAS devices work as an inexpensive, easy-to-use data storage option for your business. These devices are so simple to configure that your office doesn’t even need to have a local IT staff to use them. Once configured, accessing the storage can be as simple as using Explorer or Finder as you would with any internal storage device.

Practical Backup and Recovery

In their most practical form, NAS devices can be used as a backup and disaster recovery option for office computers. This way, if a computer hard drive fails or a laptop gets destroyed, your staff can recover recent versions of important documents and files.

However, NAS does not replace the need for Cloud or off-site backups for vital information. An office fire, for example, would wipe out desktop computers and the NAS. Combining both NAS and Cloud backup processes gives your business the best level of protection from data loss.

Faster Information Sharing

NAS is also a viable business continuity option as it does not require Internet connectivity to work. Employees who use multiple devices, such as a laptop, desktop, and tablet, can use the NAS to access the same files from any deviceThese data servers are also excellent for employees collaborating on the same files; gone is the need to use email or Cloud storage to sync or send updates.

Cost-Effective Hardware Comes at a Price

NAS devices aren’t as sophisticated as traditional servers. Designed only to focus on sending and receiving data, they offer substantially less processing power. You won’t be able to use a NAS device to run an email server, for example, or to run any server-based applications. For these, you’ll need to look into server management solutions.

Because of this trade-off, however, NAS devices cost a fraction of the price of a dedicated server. Moreover, your business doesn’t need to worry about wasting money buying too much or too little storage because you can install additional hard drives in the NAS device as needed.

Security Issues

As mentioned above, NAS servers should not be used as a replacement for an off-site, Cloud-based backup. IT professionals often recommend storing important data in at least three locations: two “on-site,” which includes the computer and the NAS, and one “off-site,” like a Cloud service. Additionally, if your business is using NAS storage, you’ll want to make sure it is only visible to authorized individuals. Security in this case could include something as simple as password-protecting the Wi-Fi.

Use our wealth of knowledge at MPA Networks to your advantage to meet your business’s server and storage needs. Contact us today.

Antivirus Software: When One Is Better Than Two

Wednesday, December 7th, 2016

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If your company’s antivirus software is letting you down, you should think twice before installing a second one on a computer: It may actually make things worse.

Multiple antivirus programs working in conjunction on the same device is not a case of “the sum is greater than the parts” but rather “less is more.”

With many viable free solutions like AVG, Avast, and Avira, it can be very tempting to install backup for a paid option. However, the interaction between multiple antivirus programs leads at best to, essentially, nothing. At worst, it will be detrimental to system performance, stability, and security.

Stepping on Toes

The primary reason that running simultaneous antivirus programs on the same device is a bad idea is that the two programs will confuse one another for malware infections and try to eliminate each other. According to PC World, the antivirus scan conflicts can spill out and cause other programs to fail, while making the operating system less stable. Computer users may immediately notice general slowdown and shorter battery life after installing a second antivirus program.

Users may also be plagued with continuous “false alarm” messages after threats have been removed because the act of one antivirus program removing an infection will be seen by the other as a malware action. Therefore, if you’re installing a new antivirus program on a computer, you’ll need to remove the old one first. This includes removing Windows Defender.

Anti-Malware Scanning Software: Antivirus Backup Exists

Backup exists, but it’s not found in additional antivirus programs. Instead, your business can utilize additional programs commonly referred to as “anti-malware” that are specifically designed to catch infections antivirus software misses for improved protection.

The term “antivirus” is a bit misleading because the programs actually protect computers from a wide range of software-based threats on top of viruses including Trojans, rootkits, worms, and ransomware. Antivirus refers to a software security program that runs in the background at all times as an active form of protection. Anti-malware programs including Malwarebytes, SuperAntiSpyware, and Spybot work through “On Demand” scans, meaning they can be used periodically to clean malware infections.

The Recovery Clause

In disaster recovery situations, your IT staff may need to install a different antivirus program to combat a malware infection that the currently installed software can’t remove. In this situation, the old software will need to be disabled or uninstalled before the new program can get to work.

If you’re looking for better digital security options for your office, contact MPA networks today. Use our experience in IT consulting to your advantage for assistance in both preventing and reducing downtime over malware threats.

The Benefits of Backups

Wednesday, November 16th, 2016

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Even seasoned IT pros have made the mistake of not backing up a device—and panicked after losing countless important files because the device failed. We may know better, yes, but that doesn’t mean we’re perfect.

On the flip side, we’ve all breathed a sigh of relief when a recent backup of our computer or smartphone rescued valuable files after a crash. With employees at businesses large and small using more devices than ever, vulnerability is just as high as the stakes.

It’s never too late (or too early) to implement a reliable backup system—so what are you waiting for?

How Often?

This is a question we hear a lot when it comes to backups. The answer, as ambiguous as it sounds, is “right now.” In an ideal world, your business would configure its employee devices to back up on a daily or weekly basis; but, of course, the more often your business can back up data, the better. And while it’s common for smartphones to Cloud-sync whenever they’re connected to Wi-Fi, it’s worth checking your settings right away.

Minimize Data Loss

Regular data backups are an excellent tool for disaster recovery. In the event that a computer’s hard drive is not recoverable, the ability to restore the machine based on a recent backup significantly decreases the amount of data lost in the process. For example, if the hard drive fails on Tuesday morning and the last backup was on Friday afternoon, the employee will lose at most a day’s worth of work from the incident.

Decrease Recovery Downtime

Backups get your employees back to work faster after a disaster. For obvious reasons, it’s easier to recover a computer to a backup point than to start from scratch, and for some problems, restoration can be even more efficient than repairs.

Removing an infection, decrypting data, and recovering a computer that’s been infected with ransomware, for instance, can take days. But if the computer has undergone a recent backup, restoration may take mere hours.

Old File Version Recovery

Every so often an office has to deal with an employee accidentally making a change to a shared file that can’t be fixed. Regular backups are like freezing a moment in time for your business where you can always go back and recover what was lost.

Embrace the Cloud

Take advantage of Cloud storage solutions for a range of benefits—especially business continuity. With the Cloud, employees can, in many cases, share and access their work from any device. If an employee is on a business trip and needs to update or reference a file stored on their office desktop computer, they can access the information through the Cloud platform.

If your business is looking to improve its data backup practices for a more reliable digital ecosystem, contact the experts at MPA Networks today. MPA’s IT Managed Services offerings can help your company implement a backup system that minimizes downtime and protects your data for both peace of mind and pace of business.

Are Chromebooks Right for YOUR Business?

Wednesday, September 7th, 2016

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Google’s Chromebook platform has the potential to replace traditional laptops and increase productivity for businesses, much like it has in the consumer market at large. For the uninitiated,

Chromebooks are Cloud-oriented laptops that run most operations through the Google Chrome web browser instead of traditional desktop applications.

And, while lacking the raw horsepower and feature range found in Windows and Mac computers, Chromebooks manage to pack a ton of functionality in a secure, zippy, and affordable package.

Extremely Capable Machines

According to TechRadar, the Chromebook is an ideal device for workers who rely mostly, if not exclusively, on Cloud data storage and web applications. Employees that work mostly through Google Apps already will find the device a natural fit. If it runs in Chrome, it runs on the Chromebook.

Other employees who primarily use desktop computers may find a Chromebook a much more powerful productivity booster for a secondary mobile device compared with smartphones and tablets. While the devices may have slower CPUs than comparable laptops, they’re running an OS with little overhead bloat, so they tend to offer a smooth user experience.

Cloud-Based Advantages

The Cloud-based nature of Chromebooks makes them a great asset for malware prevention and simplified disaster recovery. According to Google, Chromebooks “are designed from the ground up to defend against malware and viruses.” Additionally, all files saved in web applications are stored in the Cloud, which means the disaster recovery process amounts to simply reloading the operating system. Moreover, Chromebooks are highly secure in the event of theft since they don’t store confidential data on the device itself.

Low Cost

Chromebooks are a cost-effective option for many companies, but small startups may have the most to gain. Don’t use—or can’t afford—costly management tools, server hardware, and other infrastructure? Chromebooks start as low as $150, with more capable models in the $200-250 range; high-end Chromebooks hit the cost ceiling at $500. These are much cheaper than typical enterprise laptops, making them an affordable alternative. Chromebooks are also a great option for business trips, considering three-day laptop rentals can cost between $70 and $150 per employee.

Results May Vary

Chromebooks aren’t for everyone, so make sure the device fits seamlessly into your workflow before making a company-wide commitment. If, for example, your employees need powerful systems with proprietary software for intense applications like video editing, rendering 3D models, or financial modeling, and these tasks are not offloaded into the Cloud, then Chromebooks are not for you. Also, it’s worth keeping in mind that Chromebooks lose most of their functionality when working in areas without an Internet connection, and that configuring a Chromebook to print isn’t as easy as on a PC or Mac.

That said, many of the Chromebook’s shortcomings could see improvements soon: Google is planning to add Android application support in the near future. If your workflow can adapt well to Chromebooks, the pros may outweigh the cons and then some.

Disaster Recovery: Is Your Data Protected From the Next Catastrophe?

Thursday, November 6th, 2014

Protect data during a natural disaster and recover data after a catastrophyLast month, the Bay Area commemorated the 25th anniversary of the Loma Prieta earthquake. Those of us who lived through that experience remember the sudden, unexpected jolt — and how the event disrupted our lives for several weeks afterward.

Of course, we were a lot less reliant on technology back in 1989 (remember life without a smartphone?), but we know today how data networks (email and more) are absolutely mission-critical for businesses of all sizes. What happens when your server suddenly becomes inoperative? Your entire organization grinds to a screeching halt.

Planning for Disasters — and Recovery

With so much productivity at stake, small businesses now see the need for IT disaster recovery planning (commonly referred to as DR). By “disaster,” we mean anything from Northern California’s next major earthquake — which experts insist is coming — to a localized fire, flood, or even simple human error. It’s worth preparing for any contingency that could knock out your data center for hours, days or weeks at a time. The longer your IT network is down, the longer you’re out of business — with money flying out the door.

Have you ever considered that a “simple” virus attack like Cryptolocker, or an employee’s supposedly innocuous mistake, could totally take your company down? That’s also a disaster. Disasters are no longer just low-frequency events.

A disaster can happen to your firm at any time — even in the next five minutes.

DR isn’t the same thing as simply backing up applications and data. It means minimizing that costly downtime by having the ability to fully restore your network as soon as possible. Many smaller businesses used to rely on a system of backing up files on their own external drives or tapes, which seemed to offer an adequate solution… until the day they needed to manually restore their entire network. Between the time commitment involved and the trial-and-error results, small business owners realized that disaster recovery without specialized support can quickly turn into a second nightmare.

Cloud-based Solutions

Today, small businesses are increasingly turning to a Managed Services Provider (MSP) to design and implement a cloud-based DR solution. While most people think of the cloud simply as offsite data storage or a “virtual” operating environment, added benefits include quick, hassle-free recovery from any catastrophic IT failure — allowing small businesses a level of data protection equivalent to that of larger enterprises, at a reasonable monthly cost.

Among the many advantages of partnering with an MSP is developing a customized DR plan, whether that’s a wholly cloud-based platform (hosted completely at a cloud data center) or a hybrid solution (cloud-hosting in tandem with the customer’s onsite equipment). A premium MSP is staffed 24/7 by knowledgeable IT professionals who will regularly test the entire DR system to ensure it’s ready when needed.

When it comes to day-to-day IT operations, preparing for a worst-case scenario is usually the last thing most small business administrators think about — until it’s too late. Safeguard your company’s livelihood with the help of an experienced Bay Area MSP with over 31 years of trusted reliability. Give disaster recovery planning a closer look here.